Office & Backoffice Administration

Hours

6-8h / Week

Gross Annual Salary

5.600-7.000€

This role exists to ensure that the operational backbone of FF Office functions reliably and efficiently. It focuses on administrative clarity, process support, and structured preparation of information for external partners – enabling the leadership team to focus on strategy, clients, and growth. The position is hands-on, detail-oriented, and central to internal operations.

Core responsibilities (end-to-end ownership)

Office management and administrative operations, including supplies and basic organisation
Coordination of recurring operational tasks and errands, including team supply
Preparation and structuring of documents for bookkeeping, using AI-supported and partially automated workflows
Operational support in HR and payroll-related processes, including information preparation and communication with tax advisors and payroll partners (no payroll execution)
Handling incoming applications and basic candidate coordination
Optional: care and maintenance of office plants

Interfaces & collaboration

Direct collaboration with the CEOs on operational and administrative topics
Communication and coordination with tax advisors, payroll partners, and accounting services

Your profile

Tasks are handled thoroughly and with attention to detail
Information is prepared cleanly and reliably for others to work with
Digital tools and AI-supported workflows are used consciously and responsibly
Processes are followed, improved, and documented where useful
Work is done proactively, not only when asked
Calm, solution-oriented approach to everyday operational challenges

This role is not…

…a receptionist role
…a project management or client-facing role
…a finance or HR specialist position
…event or team-activity organisation